Shipments, vehicles, drivers and trailers on a single planning screen — on real routes, with real data.
Parallel spreadsheets, emails and phone calls become an ever-greater administrative burden and control risk as the organisation grows. These are scaling limits, not efficiency ones — a data-driven platform removes them.
With several parallel systems, spreadsheets and channels, it is hard to form a unified picture of the current status of trips.
The current position, load and completion status of trips and vehicles is not centrally available, so management decisions are delayed.
Manually matching orders, vehicles, capacities and costs is time-consuming and does not exploit the available optimisation potential.
The full picture of freight rates, fuel and toll costs and subcontractor settlements only comes together at month-end — allowing margin decisions only in hindsight.
Delays, route deviations and completion errors typically surface after the fact, so customer communication and intervention remain reactive too.
Assigning, pricing and settling subcontractors happens across multiple systems and spreadsheets, so control and auditability of the whole chain are limited.
DataMagic TMS connects every actor into a single process — from the customer through the driver to accounting.
Transparent management of resource availability, assigning orders to vehicles via a drag & drop interface, with dynamic toll and cost calculation.
Automatic planning of multi-stop routes, simultaneously considering multiple constraints — time, fuel, capacity and pricing.
Interactive map showing vehicles, orders and routes. Real-time handling of intraday changes, customer notification of the shipment's exact position and status.
Real-time tracking of driver and vehicle status, automatic generation of dispatch commands. Automatic flagging of completion errors, delays and route deviations.
Two-way communication between driver and dispatcher, obstacle and alert reporting, photo documentation, POD and e-CMR signing — even offline.
Subcontractor portal, settlement templates, automatic invoice generation. Telematics integration (Webfleet, Frotcom, Ekol, Mobiliz) — position, speed and fuel in real time.
Full compatibility with existing ERP systems, two-way sync with DataMagic ERP: automatic invoicing, posting and currency handling in one interface.
Modular structure, customisable interfaces, expansion on demand. The DataMagic ERP + TMS + WMS combination builds a comprehensive digital logistics ecosystem.
Every transport management activity takes place on one integrated platform. Business processes are built from economic events: every recorded piece of data is carried forward to the next event, so the complete chain of economic events is created with the least possible manual data entry.
Recording of framework contracts with a validity period, assignment of rate tables and terms, validity and volume monitoring with expiry and renewal reminders, workflow approval and electronic archiving.
Automatic import via API, email or web, with AI document recognition (OCR). The contract's rate table and terms are automatically inherited by the transport order. Subcontractor orders and freight-exchange integration beyond your own fleet.
Drag & drop vehicle and driver assignment, truck-specific route planning based on wheelbase, dimensions and weight, restricted areas drawn on the map, a visual calendar / Gantt with a resource view.
Live fleet tracking with telematics and tachograph integration, POI alerts, predictive incident handling, driver-app notifications directly in the dispatcher interface.
A web customer portal with real-time transport tracking, vehicle and order status, shared ETA and document download (CMR, invoice) – on a brandable interface.
Document upload from mobile with automatic attachment, version control, e-CMR with digital signature, automatic closing and archiving of transports.
A closed transport immediately gets its financial leg: automatic invoicing of the transport fee, driver, vehicle and subcontractor settlement, NAV Online Számla and e-invoicing.
Plan vs. actual comparison at the route, time and cost level, event-based analysis per transport, KPIs from a single source, always up to date.
Automatic posting to the general ledger with account assignment – with no human intervention, in a controlled process.
From the dispatcher map through resource scheduling to the driver mobile app — how DataMagic TMS appears in daily work.
DataMagic TMS covers transport operations in four layered tiers: from trip planning through execution tracking to management decision support and integration into the corporate ecosystem.
Drag & drop trip planning, automatic cost calculation, transparent management of resources and capacities. Dispatcher work takes seconds instead of minutes — the system supports planning with accurate, reproducible results.
Real-time vehicle tracking, driver mobile app with two-way communication, obstacle and incident alerts. The entire execution phase is followed on a central interface — everyone sees the same reality.
Automatic incident, delay and route-deviation alerts, management dashboards and configurable reports. Analysis is not retrospective: decisions can be made instantly, based on real-time data.
Full compatibility with existing ERP systems, modular architecture, customisable interfaces. DataMagic TMS does not replace but complements the corporate IT architecture — scaling together with growth.
Pricing is rate-table-based and works with lane logic; on the cost side there is a dynamically composable structure: route- and time-based, specific, direct and indirect costs together, at the transport-order level.
Rate tables broken down by loading point × unloading point × business line × item × invoice payer × subcontractor × currency, with a validity date; a 2D matrix view cross-tabulating loading and unloading points.
Identical, fixed, manual or percentage mode with a mandatory line-level preview; import of the loading/unloading matrix. Old entries are closed as a time series, without being overwritten.
Mileage, fuel, toll, loading and downtime costs at the transport-order level, in multiple currencies. Fuel charges at the current prices of the contracted card companies (UTA, DKV, MOL, SHELL, OMV, EW, AS24).
The norms are refined continuously from actual data, so every new calculation is more accurate than the last. What-if analysis: the impact of a rate change, a depot opening or a fleet expansion can be quantified.
Profitability and margin can be broken down to individual customers and lanes – partner by partner, you can see where the price or the cost needs adjusting.
The expected cost calculated at planning is closed with actual data after execution, and the variance can be shown per transport. Dashboards, drill-down reports, scheduled Excel/CSV/PDF export and a data feed for external BI tools.
The tracking data is in the same system as the transport order and the cost – one click from the fleet list, and all vehicle and driver data is on a single screen.
Live position, speed, tachograph activity, FMS fuel level, distance covered, stops and border crossings – built in, with no separate platform.
Aggregation of daily, weekly and biweekly driving times against the EU 561/2006 limits, with a warning as the mandatory break and rest period approach – before any violation.
Driving and rest times are applied at planning: the system does not assign an unfeasible transport. From 2026.07.01, internationally operating vehicles over 2.5 tonnes are also subject to the tachograph requirement – DataMagic TMS is ready for this.
Up-to-date download and archiving of .ddd files by vehicle and driver (GKV 28 / vehicle 90 days), handling of double-manned trips with an auditable history.
Full management of service events linked to transport management: downtime and scheduling are visible in planning, and the planner only proposes deployable assets.
Central management of permits, documents and deadlines with notifications and automatic reports; per-diem settlement according to Hungarian tax rules.
DataMagic TMS delivers real value to mid-sized and large organisations where the complexity of transport operations — multiple depots, many vehicles, a subcontractor chain and dynamically changing orders — exceeds the capabilities of general-purpose software.
FTL and LTL transport, groupage, mixed fleet management — with owned and rented vehicles.
Client and subcontractor side in one system, with transparent settlement and a full audit log.
Coordinating complex, multi-client logistics services — warehousing, transport planning and financial settlement in an integrated environment.
Central control of multi-site and multi-depot operations, with built-in WMS integration and real-time stock connection.
The AI functions build on the framework's access-rights, audit and voucher model – the recognised data goes directly into the appropriate voucher, transport or financial record. The solution runs on a provider-independent architecture (Azure OpenAI, Anthropic Claude, Google or on-premise), so it can be tailored to the customer's data-protection preferences.
AI-supported route planning built on heuristic mathematical foundations – a learning system, integrated with transport management.
OCR in Hungarian and any foreign language, including from handwriting: incoming invoices, CMRs and waybills turned automatically into vouchers – with full audit.
Image-based damage identification from handover/acceptance photos (scratch, dent, breakage) with severity estimation and before/after comparison – objective evidence between customer and subcontractor.
Predictive maintenance and procurement support: the operational readiness of the fleet directly determines revenue.
A trained, RAG-based assistant tuned to ERP, freight forwarding, tax law and accounting knowledge – a contextual answer on every screen.
The DM on-premise agent's access is limited to the company's internal data assets, while the DM Cloud agent obtains external information from the web – kept separate, with RBAC checks on every call; there is no training on customer data.
Have an informal chat with us about your transport-planning challenges — in a consultation we review your transport operations and explore how DataMagic TMS can support your processes.
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